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Privacy Policy

Last Updated: January 1, 2026

This policy explains how Gemin Group collects and processes your personal data on our website www.gemin.io.

In accordance with the European Union's General Data Protection Regulation (GDPR).

2. Data Controller

Gemin Group

Address: Level 5, St. Julian's Business Centre, Elia Zammit Street, St. Julian's, STJ 3153, Malta

Email: contact@gemin.io

3. Personal Data Collected

We only collect strictly necessary data:

Via the Contact Form:

  • First and last name
  • Company name
  • Professional email address
  • Phone number
  • Geographic region
  • Desired service
  • Free text message

Via Application Forms:

  • First and last name
  • Email address
  • Phone number
  • Postal address
  • Country and city
  • Professional area of interest
  • Experience and education
  • CV and cover letter (PDF files)
  • Motivation message

⚠️ Important:

We do NOT collect sensitive data (political opinions, religious beliefs, racial or ethnic origins, health data, sexual orientation).

We do NOT use tracking cookies on our site.

4. Purposes of Processing

Your data is processed for the following purposes:

Contact Form:

  • Respond to your inquiries
  • Prepare personalized quotes
  • Contact you for commercial requests

Application Forms:

  • Evaluate your professional profile
  • Contact you for interviews
  • Manage our recruitment process

5. Legal Basis for Processing

The processing of your data is based on:

  • Your consent: When you voluntarily fill out our forms
  • Execution of pre-contractual measures: To respond to your quote requests
  • Our legitimate interests: To manage our business relationships

6. Retention Period

Your data is retained for limited periods:

  • Contact data (contact form): 3 years from last contact
  • Application data: 2 years from last interaction
  • CVs and cover letters: Deleted after 2 years of inactivity
  • Contractual relationships: Duration of contract + 5 years for legal obligations

After these periods, your data is anonymized or securely destroyed.

7. Data Recipients

Your data may be shared with:

  • Our internal team: Sales department for contacts, HR for applications
  • Our technical service providers: Website host, maintenance subcontractor

8. External Links

Our site contains a link to LinkedIn, an external social network.

Important: By clicking this link, you leave our site and are subject to LinkedIn's privacy policy.

We do not control the data LinkedIn collects when you visit their platform.

9. Your GDPR Rights

You have the right to:

  • Access your data
  • Rectify or delete your data
  • Object to processing
  • Restrict processing
  • Data portability
  • Withdraw your consent

To exercise your rights:

Contact us by email: privacy@gemin.io

We will respond within one month.

You also have the right to lodge a complaint with the data protection authority in your country.

10. Modifications

We may update this policy. Changes will be posted on this page.

Last Updated: January 1, 2026